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University of Chicago
Chicago, Illinois, United States
13 hours ago

Description

Department 

HUM Staff: Franke Administration


About the Department 

The Franke Institute for the Humanities at the University of Chicago was established in 1990 in the Humanities Division. The Franke Institute is committed to fostering and sponsoring creative and innovative work in established academic disciplines in the arts and humanities and encouraging new projects that cross traditional disciplinary and departmental lines in humanities and the humanistic social sciences and the College. Through its physical space and its programs of internal grants, it functions as a catalyst and coordinator for collaborative projects undertaken by faculty and graduate students; provides a forum for the development of and presentation of humanities research, both on campus and off-campus; and coordinates a program of conferences, symposia, lectures, readings, performances, and other special events in which University faculty and students (and often members of the general public) participate. The Franke Institute includes the Center for Disciplinary Innovation, which develops graduate and undergraduate curricula, and hosts College programs including the Big Problems Curriculum and the Summer Institute. The Institute represents the University in external consortia such as the Consortium for Humanities Centers and Institutes (CHCI) and the Humanities Without Walls Consortium (HWW).


Job Summary 

Lead, manage, and execute public affairs projects: designing, formatting, proofreading, and copyediting newsletters and announcements including publicity for events (digital and paper); regularly updating the Institute’s website and social media presence; coordinating graphic identities of the Franke Institute and affiliated programs across platforms. Implement plans for research and educational programs and initiatives; act as a liaison between programs and program participants. Organize and execute plans for Institute sponsored events or special projects, including arranging logistics for speakers, identifying appropriate venues, hiring and negotiating with caterers and other vendors, etc. Execute components for mounting events for the Institute in consultation with the Associate Director and the Assistant Director, including supervising student staff members. Provide support to the Institute’s faculty director and other key staff members. The position is eligible to be considered for temporary alternative work arrangements.

Responsibilities

  • Plans, develops, and disseminates written and/or graphic publicity for Franke programs in collaboration with other Institute staff, University staff, and outside vendors. Publicity will be in both paper and digital formats, including social media, email and a monitor at the entrance to the Institute. Programs include: Every Wednesday Lecture series (quarterly calendars and weekly email announcements); Franke fellowship and grant programs (quarterly announcements and calls for proposals); Chicago Humanities Forum (invitations and announcements, 3 events per year); co-sponsored Franke events (announcements); other quarterly and occasional events in Franke programs.
  • Organizes and executes plans with other Franke staff members and with guest speakers for events connected to core programs of the Institute. Events may be in-person, virtual or hybrid and will require using the Institute’s media cabinet and/or relevant platforms such as Zoom. Core events include the Every Wednesday Lectures Series (24 per year); for the Chicago Humanities Forum lecture series at the downtown Gleacher Center and/or online by for public audiences including university Trustees, Humanities Council members, alumni, parents, and students (3 per year); other event programs as they develop.
  • Co-edits and arranges for printing and distribution of the Institute’s annual Bulletin, a 30-page color print/PDF publication. Consults as needed with Franke staff and others about occasional updates to Bulletin.
  • Initiates requests, collects information, and edits text from faculty, staff and other sources for the Institute’s online calendar of events and the Divisional and University calendars. Updates the Institute’s online calendar and forwards updates to Divisional and University calendars on a continual basis.
  • Produces and manages the Institute’s website (currently via Wix) in collaboration with other Institute and Humanities staff. Conducts annual review/update of website.
  • Collaborates with outside designers to develop design and technical solutions for programs and events as needed by the Director, including graphic identities (e.g., branding) online and in print media.
  • Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity. 
  • Maintains public relations for front office in collaboration with staff colleague. Attends periodic training sessions related to job tasks.
  • Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity.
  • Continues to build higher level knowledge of the University, processes and customers.
  • Performs other related work as needed.


Requirements

Minimum Qualifications 

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education:

  • Bachelor’s degree.
  • Master’s degree.

Experience:

  • A minimum of two years of administrative or related experience.
  • Experience in editing, publications, communications, or a similar role; document production experience including proofreading and copyediting.
  • Experience with or an aptitude for learning software applications related to publishing, webpage design and presentations.
  • Experience with special events, vendor contacts, and customer service.
  • Previous executive level support experience.
  • Supervisory experience.

Technical Skills or Knowledge:

  • Proficiency with software applications and an aptitude for learning software applications related to publications and public presentations preferred; knowledge of desktop publishing (Microsoft Office Suite), basic graphic design (InDesign, Photoshop, Illustrator), website management (Wix), social media platforms (Facebook, Twitter), email marketing (MailChimp), webinar platforms (Zoom, Crowdcast, Panopto, etc.), presentations (PowerPoint, Keynote).
  • Knowledge of Section 508 compliance and accessibility of websites.
  • Knowledge of University online programs (especially GEMS, ACCTS, and BuySite).
  • Troubleshooting skills for minor technological issues.
  • Superior computer skills with Mac and Microsoft Office; familiarity with or ability/willingness to learn Wix, MailChimp,InDesign, and other routine office programs.

Preferred Competencies

  • Excellent verbal and written communication skills
  • Demonstrated administrative and coordination skills.
  • Work successfully with University faculty, staff, and students.
  • Multitask and manage multiple projects simultaneously.
  • Work under pressure.
  • Considerable skill in working both independently and as a team member.
  • Outstanding communication and interpersonal skills. Interact effectively with other University staff, officers, event participants, and affiliated vendors.
  • Manage public contacts with courtesy, maturity, and diplomacy.
  • Manage sensitive and confidential situations with discretion.
  • Coordinate and maintain multiple tasks simultaneously as well as deliver responses and results within established time frames.
  • Exposure to an academically rigorous research university environment.
  • Perform responsibilities while working in a high-traffic environment with frequent interruptions.

Working Conditions

  • Work nontraditional work hours to meet deadlines and to coordinate events.
  • Standard office environment, work on site at the Franke Institute full time; sit for 2-to-4 hours, lift and/or move objects up to 25 lbs., walk around campus, work extra hours occasionally, fire safety and evacuation training.
  • Reading documents, detailed work, confidentiality, problem solving, language, stress, training, math, reasoning, oral communication, written communication, faculty, student and public contact, multiple concurrent tasks, concentration in moderate to high traffic environment.
  • Pushing and lifting of chairs and tables to set up conference room, carrying food platters and dishes.

Application Documents

  • Resume/CV  (required)
  • Letter of Interest in this position (required)
  • List of References Contact Information (3)(required)
  • Please attach a response to the following - briefly describe a complex project you have managed in the past and the strategies and tools you used in this process (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Posting Statement 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

Job Information

  • Job ID: 59383482
  • Location:
    Chicago, Illinois, United States
  • Company Name: University of Chicago
  • Position Title: Communications Manager
  • Industry: Education / Teaching / Administration
  • Job Function: Marketing
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: Associates Degree
  • Min Experience: 2-3 Years
  • Required Travel: 0-10%

Please refer to the company's website or job descriptions to learn more about them.

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